Know what you own, where it is, and when it was last serviced

When the asset register stops matching reality

Fixed asset registers are usually built once, for the auditor, and then drift. Equipment moves between departments or sites, gets scrapped without being written off, or sits idle somewhere nobody remembers. Meanwhile maintenance runs reactively, because nobody has a reliable schedule of what's due.

What's included

Asset register — every asset with location, custodian, purchase details, warranty and current status.

QR or barcode tagging — scan an asset to pull up its full record, log a movement or record a service on the spot.

Preventive maintenance scheduling — service due dates generated automatically, with reminders before they lapse rather than after.

Breakdown and repair history — full service history per asset, including cost, so repeat-failure equipment becomes obvious.

Physical audit mode — scan-based verification rounds that produce a found/missing/moved variance report instead of a manual tick list.

Depreciation and disposal records — data your finance team and auditor need, kept current as assets change.

Who this is for

Useful anywhere physical equipment matters — manufacturing plants, schools and colleges, hospitals and clinics, construction companies tracking plant and machinery, and facility management teams.

Frequently asked questions

Do we need special scanning hardware? Usually not — a standard smartphone camera reads QR codes fine, and QR labels are cheap to print. Dedicated scanners only make sense at high volume.

Can it handle assets across multiple locations? Yes, including transfers between sites with an audit trail of who moved what and when.

How does this relate to maintenance for production machines? Preventive maintenance for plant machinery works the same way here. If you also need live machine status and output, see production management.